Kategorie: Apps

  • My self-inflicted browser conundrum

    My self-inflicted browser conundrum

    Arc – My first Love

    In recent years, I’ve written here repeatedly about the apps I use for my work. Things have changed here and there, but one constant was the browser: Arc – a Chromium-based browser with many clever UI and UX ideas, including vertical tabs. I loved it.

    Unfortunately, then came the big AI boom and every software company with venture capital suddenly had to integrate AI. This included the Browser Company, the makers of Arc.
    At first, they succeeded surprisingly well. Instead of simply integrating a chatbot, they built in small functionalities like automatic tab organization based on website content.

    However, at some point that apparently wasn’t enough anymore and they decided to abandon Arc and instead create a completely new browser. Arc was supposed to be kept alive and supplied with security updates, and that’s been the case to this day, but no new features are being added. Arc is thus on life support, but only minimally so.

    Instead, they announced a new project: the AI-first browser Dia. I was disappointed, but at the same time interested and curious, and immediately got myself on the waiting list. Relatively shortly after the public beta started, I received my invitation and could hardly wait to try Dia. The disillusionment came quickly: Dia looks quite sleek, but it lacks tons of functionality that I had grown to love in Arc. Vertical tabs did come after a while, but were implemented rather carelessly and only halfway. In Arc, vertical tabs, work spaces, and many other small features complemented each other into a pretty unique package. Dia was now simply another Chromium browser that integrated an AI chatbot and let me chat with my tabs. Not bad, but overall significantly weaker than Arc. A few weeks ago, it also became public that a monthly subscription of a whopping $20 is to be introduced. And that for a product that’s nowhere near finished.

    All of this prompted me to look for a new browser, since I have to assume that Arc will simply be abandoned at some point. Of course, I could also just use Safari. And it’s good to know that I have this fallback option. But Safari is also somewhat boring, and since I’m currently between different projects, I once again have time and opportunity to engage with my tools.

    So what then?

    The direct competitor – Comet

    It was perfect timing when I finally received an invitation for the Comet browser from Perplexity. While it’s also based on Chromium and isn’t a design revelation, it integrates the AI component much better and also has agentic capabilities, so it can actually „operate“ the web for you.

    I’ve even used this here and there, but all in all, the technology doesn’t seem mature enough yet, because agentic browsing is primarily often very slow and thus barely realizes any time savings. Moreover, you always have to keep an eye on whether the AI is doing the right thing. Comet could well have remained my browser of choice, but I simply couldn’t get used to the classic design with horizontal tabs anymore, and the fact that you can’t save tab groups, as you actually can in Chrome, I found very unsatisfying.

    The surprise candidate – Orion

    Very briefly, a surprise solution emerged: Orion. A niche browser based on Firefox and developed by the makers of the Google alternative Kagi. Orion has some clever ideas. Among other things, you can use plugins from both the Firefox and Chrome stores. Design-wise, it also comes very close to Arc with its workspaces and vertical tabs. But you also notice that a small team is behind it, that it’s a young product and not even the company’s main product. The bugs are hard to miss, and many pages weren’t displayed correctly in my (admittedly short) test. What bothered me most, though, was that the plugin for my password manager of choice, Bitwarden, didn’t work. With that, Orion had basically already disqualified itself.

    The solution – Zen

    After all these experiments, I returned to a browser that I had briefly tested right at the beginning but that was too buggy for me initially: Zen Browser. Zen was explicitly developed as an Arc successor by disappointed Arc enthusiasts and therefore copies Arc’s design as faithfully as possible, but is based on Firefox.

    That’s not ideal because the Firefox engine isn’t as stable as Chromium and there are also fewer extensions. Usually, you notice this relatively little though. Moreover, Zen has become much more stable since my first attempt and finally got pinned folders, which are essential for me. Zen isn’t without flaws and is far from being fully developed. Tabs that close themselves after a defined time don’t exist, for example, which I absolutely can’t comprehend. And there are still some unresolved problems in Zen.

    All in all, though, Zen is a worthy successor to Arc, and above all, browsing in Zen simply feels good and seamless. My muscle memory works, I don’t have to think, and everything is where I expect it to be after years of using Arc. I don’t have AI integration here, but that’s not a big problem. Either I simply open the websites of ChatGPT, Perplexity, or Claude directly, or I use the respective apps. Agentic browsing isn’t that advanced yet anyway, so I don’t miss it in my workflow.

    Zen thus gives me what they promise: a calmer internet.

  • Are Focus Modes actually iPad Profiles?

    Again and again, I hear the demand that iPads should have user profiles, as we know them from the Mac. As you know, you can create user accounts there so that several people can use one and the same Mac. This is not possible on the iPad. And it might be even more useful here, since an iPad is usually not a device that is in constant use. It would be obvious, for example, that a family shares an iPad. At the moment, only schools have the option to create multiple users per iPad.

    And no, Apple has not introduced profiles with iPadOS 14. But maybe they will come through the back door? Last year we got a new focus functionality. Where for years you could only choose between Do not disturb and the normal mode, it is now possible to create and configure additional focus modes. Among other things, you can set which people can reach you and which apps are allowed to notify you. This year, the feature was then both simplified and expanded. And with that, we might be on our way to a feature that could almost be creatively repurposed for multi-user profiles.

    The same iPad, hardly recognizable.

    Not only can you determine which apps and contacts you want to hear from, but you can also configure the homescreen, for example. You can also add an app to multiple homescreens, which makes it possible to determine individually and per focus (or per user) which apps appear there and which do not. This is great for thematic focuses, such as a reading focus, which I like to use. When I activate this, all notifications are deactivated, because I don’t want to be disturbed while reading. Beyond that, I also activate a special homescreen that otherwise remains invisible. There you can find all the reading apps that I normally use: Apple Books, Kindle, apps from libraries and newspapers.

    Screenshot of Reading Focus Mode in Settings App on iPad

    With the new iOS and iPadOS, however, so-called focus filters are now added. And they potentially take the whole system to a new level. These focus filters make it possible to filter content in apps. Currently, this primarily applies to some applications from Apple itself. In the Calendar app, various calendars can be shown and hidden, in Mail the same goes for certain mail accounts and in Safari it is possible to filter tab groups. And even though only a few third-party apps use this functionality so far, I’m optimistic that this will change soon. Currently, for example, the well-known writing app Drafts is a pioneer in this regard. For Drafts, you can set which workspace you want to see and which actions are displayed, among other things.

    I realize that a true multi-user mode would be something else, admittedly. For example, there is no password protection here, so there is nothing to stop me from simply disabling one focus and enabling another. And there’s still a lot of room to make more device settings configurable. It’s an interesting move, though, as Apple has shown in recent years that personalization and automation (in the form of shortcuts) are becoming increasingly important. So maybe we’ll soon be at a point where our iPads are suddenly multi-user devices.

  • My newfound love for DevonThink

    My newfound love for DevonThink

    I had turned my back on DevonThink for a long time: too complicated, constant problems with iCloud, and often just overkill. Recently, however, the app has become a permanent part of my setup again. What has changed?


    Some time ago, I had a series on Devonthink here on the blog, in which I introduced and also evaluated the program. At that time, I used it as my digital archive, where I really stored everything: from scientific papers to electricity bills.

    Over time, the frustrations have accumulated, especially because I had problems with the iCloud sync again and again. Whether this is primarily due to iCloud or to Devonthink, I don’t know. The fact was that it annoyed me. Also, I didn’t like the fact that my documents were in a database, adding a layer of complexity. If I want to do something with the document that Devonthink can’t do, I have to export it first. Kind of cumbersome.

    I then tried various things, including the excellent Notebooks app, or even just solving everything with normal folders in the Finder. And yet, I am currently using DevonThink again. Why?

    3 reasons for DevonThink

    The first reason is the built-in Artificial Intelligence that helps me sort files. Since I have such an extensive filing system, it was extremely annoying when I had to first find the (sometimes deeply nested) folder for each document. DevonThink helps me tremendously here because it suggests the right folder for an amazingly large number of documents.

    The other way is also plausible, especially in an academic context. The AI can also find similar documents. So you could open a paper and then see which papers with similar topics you still have in your database. I use this relatively rarely, but it doesn’t have to be the same for everyone.

    The second reason is directly related to the first. [DevonThink 3][2] has the possibility to create Smart Folders as well as Smart Rules. Smart Folders are saved searches that put all files into a folder that match the search query. I like to use this for individual projects when I need to pull documents together from different folders. An example would be my tax return, where I then create a Smart Folder that bundles all documents that are tagged Paperless, are from the past year, are of the PDF file type, and have the word Bill in the title. This way, I quickly have all the documents I need for my business expenses at my fingertips.

    DevonThink – powerful, but also complex (Source: DEVONtechnologies)

    Smart Rules, on the other hand, I hardly use at the moment. One can define rule sets that automatically perform file operations. For example, you can rename an invoice that is always the same according to a fixed scheme and then move it to the correct folder. Those who know Hazel will understand the principle directly. I haven’t used this much so far, mainly because I like to look at my files manually to avoid miscategorization. Smart Rules are an extremely powerful tool, though, and I’m glad DevonThink can do it. I also think I’ll be using it more in the future. After all, you don’t have to use every feature right away just because it’s potentially possible.

    But the most important reason that brought me back to DevonThink was a very small one: archiving emails. It sounds trivial, but I just haven’t found a good solution for storing old emails and keeping them searchable. Simply leaving everything in my mail account is not an option for me in this regard. I want to have critical emails reliably retrievable on my computer, as I look up things in old messages on a daily basis. With DevonThink I can import emails either by drag & drop or simply by keyboard shortcut directly from my mail program MailMate. In DevonThink the mails are then stored in eml format, are displayed well rendered and are searchable. Together with the aforementioned AI and Smart Folders, this is an unbeatable combination for me.

    Bypass annoying problems

    That leaves the problems and quirks that originally scared me away from DevonThink, most notably the sync via iCloud. After having problems with an unreliable iCloud sync right back in the beginning, I decided to just let it go. No more iCloud sync for me! Instead, I now use Bonjour to sync my devices. This involves my MacBook communicating directly with my iPad and iPhone. It’s blazing fast and extremely reliable since everything happens on the local network.

    I’ve also moved to solving as much as possible directly in DevonThink. This is especially true for the iPad and PDFs that I read there. There is unfortunately a long-standing bug in the interaction between DevonThink to Go and my PDF editor of choice, PDF Expert, which results in markups not being transferred back to the PDF. So on the iPad, I now simply use the built-in annotation option, which is usually perfectly adequate.

    Conclusion: Only use what you need

    What is my conclusion from this back and forth? First and foremost, I guess, that you don’t always have to use everything an app can do at once. Especially not with a functionality monster like DevonThink. Instead, you should take a cautious approach here and orient yourself to your own needs. Not everything that is theoretically possible is also useful. You can still look at further features when you reach your limits. You shouldn’t artificially create needs where there really aren’t any.

    And secondly, my experience with DevonThink shows me that you should not work against the program. If a feature is buggy, you should just not use it instead of constantly making a fuss about it.

    Since I’ve been following these two pieces of advice, my frustration with DevonThink has been minimized, whereas the daily benefits are still there. And soon I’ll be looking into Smart Rules!


    Reproduced by permission of DEVONtechnologies

  • Meine neu entdeckte Liebe für DevonThink

    Meine neu entdeckte Liebe für DevonThink

    Ich hatte DevonThink lange den Rücken gekehrt: zu kompliziert, ständig Probleme mit iCloud und oft einfach zu viel des Guten. Seit kurzem ist die App aber wieder fester Bestandteil meines Set-ups. Was hat sich geändert?


    Vor einiger Zeit hatte ich hier auf dem Blog eine Reihe zu Devonthink, in der ich das Programm vorgestellt und auch bewertet habe. Ich habe es damals als mein digitales Archiv genutzt, in welchem ich eigentlich alles abgelegt habe: vom wissenschaftlichen Paper bis zur Stromrechnung.

    Über die Zeit haben sich dann die Frustrationen gehäuft, v.a. weil ich immer wieder Probleme mit dem iCloud-Sync hatte. Ob das in erster Linie an iCloud, oder an Devonthink liegt, weiß ich nicht. Fakt war, dass es mich genervt hat. Außerdem mochte ich nicht, dass meine Dokumente in einer Datenbank liegen und damit eine Komplexitätsschicht hinzukommt. Sofern ich etwas mit dem jeweiligen Dokument machen möchte, was Devonthink nicht kann, muss ich es zunächst mal exportieren. Irgendwie umständlich.

    Ich habe dann verschiedene Dinge ausprobiert, u.a. die wirklich gute Notebooks-App oder auch einfach alles nur mit normalen Ordnern im Finder zu lösen. Und doch nutze ich aktuell wieder DevonThink. Wieso?

    3 Gründe für DevonThink

    Der erste Grund ist die eingebaute Künstliche Intelligenz, die mir beim Einsortieren von Dateien hilft. Da ich so ein umfangreiches Ablagesystem habe, war es extrem nervig, wenn ich für jedes Dokument zunächst den (teilweise tief verschachtelten) Ordner suchen musste. DevonThink hilft mir hier enorm, weil es für eine erstaunlich große Anzahl von Dokumenten den richtigen Ordner vorschlägt.

    Auch die andere Richtung ist denkbar, gerade im akademischen Kontext. Die KI kann nämlich auch ähnliche Dokumente finden. So könnte man ein Paper öffnen und dann schauen, welche Paper mit ähnlichen Themen man noch so in der Datenbank hat. Ich nutze das relativ selten, aber das muss ja nicht für alle gleichermaßen gelten.

    Der zweite Grund hängt direkt mit dem ersten zusammen. DevonThink 3 hat die Möglichkeit, sowohl Smart Folders, als auch Smart Rules zu erstellen. Smart Folders sind gespeicherte Suchen, die alle Dateien in einen Ordner stecken, die der Suchabfrage entsprechen. Ich nutze das gern für einzelne Projekte, wenn ich Dokumente aus verschiedenen Ordnern zusammenziehen muss. Ein Beispiel wäre meine Steuererklärung, wo ich dann einen Smart Folder erstelle, der alle Dokumente bündelt, die mit Papierlos getaggt sind, aus dem vergangenen Jahr stammt, vom Dateityp PDF ist und das Wort Rechnung im Titel tragen. So habe ich schnell alle Dokumente zur Hand, die ich für meine Betriebsausgaben benötige.

    Bild von Devonthink Benutzeroberfläche
    DevonThink – mächtig, aber auch komplex (Source: DEVONtechnologies)

    Smart Rules demgegenüber nutze ich aktuell noch kaum. Man kann hier Regelsets definieren, die automatisiert Dateioperationen vornehmen. Man kann so beispielsweise eine Rechnung, die immer gleich ist, nach einem festen Schema umbenennen und dann in den richtigen Ordner verschieben lassen. Wer Hazel kennt, wird das Prinzip direkt verstehen. Ich habe das bisher vor allem deshalb noch wenig genutzt, weil ich gern manuell auf meine Dateien schauen möchte, um Fehlkategorisierungen zu vermeiden. Smart Rules sind aber ein extrem mächtiges Werkzeug und ich bin froh, dass DevonThink das kann. Ich glaube auch, dass ich in Zukunft mehr darauf zurückgreifen werden. Man muss ja aber auch nicht jedes Feature sofort nutzen, nur weil es potenziell möglich ist.

    Der wichtigste Grund, der mich zu DevonThink zurückgebracht hat, war aber ein ganz kleiner: das Archivieren von E-Mails. Es klingt trivial, aber ich habe einfach keine gute Lösung gefunden, um alte E-Mails abzulegen und durchsuchbar zu halten. Einfach alles in meinem Mail-Account zu lassen, ist dabei keine Option für mich. Ich möchte wichtige E-Mails zuverlässig abrufbar bei mir auf dem Rechner haben, da ich extrem oft Dinge in alten Mails nachschaue. Mit DevonThink kann ich E-Mails entweder per Drag & Drop importieren oder auch einfach per Tastatur Shortcut direkt aus meinem Mailprogramm MailMate. In DevonThink werden die Mails dann im eml-Format abgelegt, werden gut gerendert angezeigt und sind durchsuchbar. Zusammen mit der eingangs erwähnten KI und Smart Foldern ist das für mich eine unschlagbare Kombination.

    Nervige Probleme umgehen

    Bleiben noch die Probleme und Eigenheiten, die mich ursprünglich von DevonThink abgeschreckt haben, allem voran der Sync über iCloud. Nachdem ich zu Beginn direkt wieder Probleme mit einem unzuverlässigenn iCloud-Sync hatte, habe ich beschlossen, es einfach sein zu lassen. Kein iCloud-Sync mehr für mich! Stattdessen nutze ich jetzt Bonjour, um meine Geräte zu synchronisieren. Dabei kommuniziert mein MacBook direkt mit dem iPad und iPhone. Das geht rasend schnell und ist extrem zuverlässig, da alles im lokalen Netzwerk abläuft.

    Außerdem bin ich dazu übergegangen, möglichst viel in DevonThink direkt zu lösen. Das gilt vor allem für das iPad und PDFs, die ich dort lese. Es gibt leider einen schon lang bestehenden Bug im Zusammenspiel von DevonThink to Go und meinem PDF-Editor der Wahl PDF Expert, welcher dazu führt, dass Markierungen nicht zurück ins PDF übertragen werden. Daher nutze ich auf dem iPad nun einfach die eingebaute Möglichkeit für Annotationen, die meist absolut ausreichend sind.

    Fazit: Nur das nutzen, was man braucht

    Was ist mein Fazit aus diesem Hin und Her? In erster Linie wohl, dass man nicht immer alles auf einmal nutzen muss, was eine App kann. Schon gar nicht bei so einem Funktionalitätsmonster wie DevonThink. Stattdessen sollte man hier behutsam ran gehen und sich an den eigenen Bedürfnissen orientieren. Nicht alles, was theoretisch möglich ist, ist auch sinnvoll. Weitere Features kann man sich auch dann noch anschauen, wenn man an Grenzen stößt. Man sollte nicht künstlich Bedürfnisse schaffen, wo eigentlich gar keine sind.

    Und zweitens zeigen mir meine Erfahrungen mit DevonThink, dass man nicht gegen das Programm arbeiten sollte. Wenn ein Feature verbuggt ist, sollte man es einfach nicht nutzen, anstatt sich immer wieder damit herumzuärgern.

    Seitdem ich diese beiden Ratschläge befolge, hat sich mein Frust mit DevonThink minimiert, wohingegen der tägliche Nutzen nach wie vor gegeben ist. Und demnächst werde ich mich mal um Smart Rules kümmern!


    Reproduced by permission of DEVONtechnologies

  • My 8 favourite Obsidian plugins (2)

    My 8 favourite Obsidian plugins (2)

    Obsidian benefits greatly from its strong plugin infrastructure. I have picked four of my favourite Obsidian plugins for this article.

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  • Meine 8 liebsten Obsidian Plugins (2)

    Meine 8 liebsten Obsidian Plugins (2)

    Obsidian profitiert extrem von seiner starken Plugin-Infrastruktur. Ich habe für diesen Artikel vier meiner liebsten Obsidian Plugins herausgesucht.

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  • Produktiver werden mit Time Tracking

    Produktiver werden mit Time Tracking

    Wenn ich mich an den Schreibtisch setze, um an meiner Promotion oder einem Artikel zu arbeiten, dann gibt es einen Schritt, der nie fehlen darf: Der Start einer meiner vielen Projekt-Timer, die in der Folge so lang mitlaufen bis ich die Aufgabe beendet und den Timer wieder ausgeschaltet habe. Dieses Ritual wiederhole ich täglich viele Male, da ich für jede Art von Arbeit die aufgewendete Zeit erfasse. Warum tue ich das? Was bringt mir das? Und welche digitalen Tools verwende ich hierfür?

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  • Papierlos Guide (3) – Literaturverwaltung

    Papierlos Guide (3) – Literaturverwaltung

    Im dritten Teil dieser Starter-Serie soll es um Literaturverwaltung gehen. Wieso ist sie notwendig und welche Apps kann ich empfehlen?

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  • Custom paper types and covers in GoodNotes

    Custom paper types and covers in GoodNotes

    GoodNotes is the app par excellence for me when I want to take handwritten notes. There are many reasons for this. The thoughtful design of the app, for example, or the consistent ongoing development and maintenance of the app. I have already written a lot about this in my review of the latest full version. One of the best features for me, however, is the ability to personalize my digital notebooks.

    This personalization works in two ways: on the one hand you can change the cover, on the other hand you can change the type of paper you write on. Changing the cover is primarily cosmetic, of course, but it can also be useful. If you have many notebooks, you can find what you are looking for at a glance.

    If you have many notebooks, different covers make it easier to find them quickly

    The practical added value of the actual pages is indisputable. Grades are difficult to write down on check paper, and a corresponding template is also invaluable for a lab report.

    GoodNotes comes with a lot of features right out of the box. All you have to do is create a new notebook. There you can change both: Cover and paper. You can choose between nine categories for the cover: Simple, Colored, Black/White, Cover, Light, Celebration, Brown, Plain, and Pattern, each with several variations. All in all, that’s a remarkable 56 options (if I haven’t lost count).

    For paper, there are four categories: Conventional, Writing Paper, Planning, and Music. Conventional has paper types like dotted or squared, writing paper has Cornell notes or a classic writing pad. Planning, on the other hand, has templates for monthly or weekly planners, as well as to-do lists, and under Music you will of course find various types of music paper. In addition, the color (white/yellow/dark) and the format (standard, A7-A3, letter and tabloid format) can also be customized for the paper types.

    That’s quite a lot of options that can be used to cover a lot of possibilities. And if you change your mind in the meantime, that’s no problem either. All you have to do is click on the three dots in the upper right corner and select Change template. Now you can change the paper and cover of existing notebooks.

    Simply change paper or cover of already existing notebooks by tapping on Change Template (Vorlage wechseln in German)

    Your own template in just a few steps

    But what if that’s not enough? Possibly because you want to write on just that one type of paper that GoodNotes doesn’t have? Or the lab report requires a certain template? Or you are a sales representative of a company and have to write in a certain template? This is not a problem either. GoodNotes has a feature that allows you to add your own templates.

    To do this, first go back to the overview page and then click on the small cogwheel at the top right. There you will find the item Notebook Templates. In the header there is a plus symbol that allows you to create a new subgroup, for example My Templates. Once this group is created, you can import new templates, either from the Photos or the Files app.

    Notizbuch-Vorlagen = Notebook Templates

    So one possible workflow would be to scan a real piece of paper with a scanning app like Prizmo or Scanner Pro from Readdle. This is a better option than just taking a photo, as it ensures you have a high-resolution and optimized template. After that, you can import the template into GoodNotes and write on it from now on. With covers, of course, you can do the same and get the cover that you find particularly nice.

    Really a great functionality, and by the way also a great way to redesign GoodNotes according to your own wishes.

  • Zotero for iPad now with bibliography support

    Zotero for iPad now with bibliography support

    When I first looked at Zotero for iPad, I was a little disappointed because there was no export function. That is now different.

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